Training 3: Building the Team

For Our Kids Team Leaders

Training Part 3: Building the team

Congratulations on hosting your Launch Party! You did it! Woo-hoo! Now it’s time to get your brand-new team organized, and to find out who on that team is going to be most supportive and/or step into a leadership role.

Here are the next steps:

  • Debrief the Launch Party: What went well, what could be better for the next meeting?

  • Who was at the Launch Party? Did anyone seem keen enough to be another team leader?

  • Plan the second meeting - is a date/time set? See example agenda below

  • Setting up a team email address

  • Discuss plan for second meeting

 

EXAMPLE Agenda for Regular Team Meetings:

Welcome and agenda check-in. Welcome everyone, remind them why we’re all here, and give a brief overview of the agenda and timing. Let people know how long this meeting is expected to last (we suggest 1 hour)

Icebreaker - include names and locations (see ideas here)
Establish “Norms” for team meetings. Here are some examples, and you might ask others for suggestions

Speak respectfully, and listen well (mute yourself when not speaking)

Be understanding when people arrive late, leave early, bring kids, etc. - we’re all juggling busy lives

What the team is working on this month

A quick go-around to share what each person is most interested in?

A review of the current Action of the Month?

An update on what the For Our Kids network is working on nationally?

Next steps and commitment.

Have your next meeting date and time set so you can let them know when it is.

 

For now, our meetings are all happening on Zoom, but the principles of meeting facilitation generally apply equally to online meetings and offline meetings.

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Facilitating Meetings:

What is facilitation?

The goal of facilitation is to help a group through an agenda in the time available and to help the group make necessary decisions and plans for implementation. 

It’s a practice that we can all continually improve at, and one that changes depending on the context of the meeting.



Your to-do list:

  • Create an email account to your team (ex. forourkids[your town]@gmail.com)

  • Send new email address to FOK organizer

  • Set date for next team meeting, if it isn’t already set

  • Send a personal email to each Launch Party attendee, 

  • Thank them for coming

  • Ask if they have any questions

  • Ask if they would like to have a one-on-one (Zoom) meeting with you

FOK Organizer will:

  • Create a @forourkids.ca email account up for your team, send it to you, and have it forward to your new email address

  • Send you an RSVP page link for your next meeting (unless team leader wants to try it)

  • Request a logo from our graphic designer, for your team

  • Grant Nationbuilder permissions to your @forourkids email address so that you can send emails (“e-blasts”) to your team, set up RSVP pages, and edit your team’s webpage

  • Create filter for people in your area

More info:

Creating an RSVP page for your next meeting

Here are the next steps:

  • First, create the Zoom link for your next meeting

  • Create the RSVP page for your next meeting

    • Paste Zoom link into the autoresponse

  • How will your team communicate with one another?

    • Google Groups? (listserv)

    • Private Facebook group?

To Do:

Sending an “e-blast” to supporters in your area

  • Learn how to communicate with your team and people in your area by sending email blasts (“e-blasts”) to the For Our Kids supporters in your area



Your to-do list:



  • If you have any questions, or need more details on any of these steps, please reach out at [email protected]




Editing up your team webpage; team roles

Next steps:

Team roles, and structure. Your role is to organize the group, but the team leader (or leaders) should certainly not be doing everything. The way you choose to structure your team is up to you, but here are some suggestions. 

Team Leader(s)

We suggest having more than one team leader so there’s not so much pressure on one person. Many groups have two team leaders. Some even have a leadership committee of 4-6 people.

Team leaders usually organize and facilitate meetings

Person in charge of Social Media

Probably, most people on your team will participate in social media, but it’s good to have someone “in charge.” You may even have one role for each social media platform, depending on how you use them.

This person will create Facebook events for meetings and events

Person in charge of Nationbuilder: RSVP pages, E-blasts, Webpage

This person will use Nationbuilder to email supporters in your area and let them know about 

This person will keep your webpage up-to-date

This person will create RSVP pages

This role does not require a particularly techy person, but it does require some willingness to learn

Person in charge of Outreach

Everyone on your team should be helping with reaching out to new people that might want to join, but this person makes sure it’s really happening

Person in charge of Welcoming New Team Members

This person should plan to have one-on-one Zoom calls with new members to bring them up to speed

Person in charge of Actions

Again, everyone should be involved in actions

Liaison to the National For Our Kids Network

Keeping up with what For Our Kids is doing can take some time, and it may help to have one person whose job is to be in the know and report back to your team.