Example Meeting Agenda

(General meeting agenda below)

As a For Our Kids team leader or organizer, you're doing the very important work of creating space for other parents, guardians and grandparents to share concerns and ideas for action. Prepare to facilitate a conversation. Whether it's you or somebody else chosen for the task, there should be a facilitator to guide the conversation, to make sure people are able to participate equally, and to keep things on time.

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EXAMPLE Agenda for Launch Parties (1 hour):

  • Welcome! Welcome everyone to the LAUNCH of your For Our Kids team!. Let people know how long the Party is expected to last (we suggest 1 hour).

  • Icebreaker (see ideas below)

  • Review agenda. Give a brief overview of the agenda

  • Introductions - sharing our stories. Give people about a minute and a half to talk about themselves, their family and why they decided to come to this launch party.

  • Establish “Norms” for team meetings. Here are some examples, and you might ask others for suggestions:

    • Speak respectfully, and listen well (mute yourself when not speaking)

    • Be understanding when people arrive late, leave early, bring kids, etc. - we’re all juggling busy lives!

  • Show the slideshow.

    • Tell your story. How did you come to get involved with For Our Kids and activism in general? Was there a specific moment?

    • Convey urgency. You don't need to be an expert in climate science, but summarize the state of play - we are not yet on track for a safe climate for our kids. 'Somebody else' does not have this covered.

    • Convey agency. Social change has always happened with small groups of people just like us getting together and getting organized and inspiring others to do the same. Give examples. And, our voice as parents and grandparents is a powerful one.

  • Share skills. Using breakout rooms, put people into pairs and have them share with one another what kinds of skills they have that may be relevant to taking local action (examples: artistic skills, writing skills, etc.) and how they could see themselves getting involved. Share this back in the group.

  • Next steps and commitment. You don't need to decide everything at this session, but you do need to convey next steps, like when the next meeting is.

Tips:

  • Try to have 1-2 action ideas ready to propose; you can consult For Our Kids current actions or our ideas for local team actions. Have 1-2 current actions from For Our Kids prepared to share, as examples of what the group could take on.

  • If there’s more time, open a conversation about what actions people want to take.

  • Have your next meeting date and time set so you can let them know when it is.

  • Think about how this group would like to communicate. An email listserv? A private Facebook group? WhatsApp?

     

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Icebreaker ideas:

  • A check-in. “How is everybody doing?” Many of us don’t get a lot of opportunities to take a minute to answer that question.

  • Show and tell. Ask everyone to take *a minute* to grab a nearby object and tell you how it fits into their life.

  • I spy. Take turns spotting something on someone’s screen (“I spy with my little eye… a picture of a bird”), and having others try to find it.

  • Three deep breaths. Ask everyone to join you in relaxing shoulders and taking three deep breaths together. It’s another thing we probably don’t get enough of.

  • Share a self-care tip. (Everyone shares one)

  • Demonstrate a hidden talent (touching your nose with your tongue? Raising an eyebrow?)

  • Name game. What is the meaning/origin of your first or last name?

  • More ideas from Bustle.com here. Do you have other good ones you’d like to share with other team leaders? Post them to the team leaders Facebook group, or to Slack.

 

EXAMPLE General Meeting Agenda (for monthly meetings):

  • Welcome and agenda check-in.

    • Welcome everyone, remind them why we’re all here, and give a brief overview of the agenda and timing. Let people know how long this meeting is expected to last (we suggest 1 hour)

  • Icebreaker - include names and locations (see ideas here)

  • Establish or review “Norms” for team meetings. Here are some examples, and you might ask others for suggestions:

    • Speak respectfully, and listen well (mute yourself when not speaking)

    • Be understanding when people arrive late, leave early, bring kids, etc. - we’re all juggling busy lives!

  • What the team is working on this month or a quick go-around to share what each person is most interested in working on? If you're stuck, you could pick one of the network's current actions or team action ideas.  

  • An update on what the For Our Kids network is working on nationally?

  • Next steps and commitment.

  • Have your next meeting date and time set so you can let them know when it is.

 

More meeting facilitation resources:

  • If you have any questions, or need more details on any of these steps, please reach out at [email protected]
  • New Team Leader Training Homepage (under construction)
  • Resources and FAQs  (under construction)