Sample Email to Elected Officials

Here's a guideline for you to compose an email of your own to the elected officials you're inviting to your town hall. It's a good idea to look up the correct salutation (for example, is your federal MP a Minister? If so, use Minister in the salutation). 

Remember to follow up with a phone call - it's always best to make a connection with a real person.


Dear [insert name]

Thank you for your ongoing work during the COVID-19 crisis that is impacting our community, Canada, and the world.

These are uncertain and anxious days, and at the same time, we are learning so much about what makes our communities strong, caring, and creative. How we recover from the economic and social impact of the pandemic is on the minds of many of us who recognize now more than ever that the direction in which we were headed prior to COVID-19 was unsustainable and critically dangerous.

I’m contacting you on behalf of [your group name] to invite you to participate in a virtual town hall meeting to look at what #GreenRecovery from this pandemic would look like in our community and across Canada. #GreenRecovery would focus the billions of dollars of investments being made by the federal and provincial governments into renewable energy projects, training and transition for those who work in high-carbon industries, and health, education, and food support systems that recognize the fundamental value of those systems and the dignity of those who work in them. You can see more about For Our Kids’ #GreenRecovery campaign here.

The virtual town hall would include elected representatives from the federal, provincial, and municipal level. I can provide more details regarding the proposed format as they are finalized. Realizing there are many demands on your time and that your schedule may be difficult to predict over the coming weeks, we have not yet set a date for this event. At this point, we’re reaching out to ask if you would be willing to commit to participating, and if so, we can begin to look at your availability and logistics of the online meeting.

I would be happy to answer any questions you might have. You can reach me at [insert your contact information].

Please check your e-mail for a link to activate your account.